They both build your contracts in Excel, so what’s the difference? When should I use the Bid Worksheet and when should I use Update Vendor Contracts? This is a common misnomer in IHMS that is long overdue in need of clarification. Here’s the bottom line within the first paragraph: Use the Bid Worksheet for totally NEW contracts and use the Update Vendor Contracts program to edit EXISTING contracts (or to copy from one vendor to another. So that’s it, you can stop reading now, or read on to find out more practical examples of when to use each program.
If you are printing a check out of IHMS with more than 12 invoices on a single check, there simply isn’t enough room for the remittance info. Instead of printing remittance information on the check stub, it will print it on a separate remittance form after the checks are done printing. It will actually ask you whether you would like to print remittance forms (Yes or No?). I like to explain in training sessions that you should always say yes to this question. Because if you don’t have any remittance forms to print, it will bypass this process without wasting any of your time. Best case scenario, you will never accidentally say no to printing remittance forms when you really need them to print.
IHMS is forgiving though, if you forgot to print remittance forms or had a printer paper issue, it asks you at the end of the check printing process if everything printed correctly. Saying no will take you back through the loop of questions allowing you to reprint lien waivers, vendor letters, and remittance forms. However, if you realize after a check run is complete that you need the remittance forms and didn’t print them, you have an ace in the hole.
One of the common Invoice Entry misnomers is that if you are splitting a single invoice between two companies you have to enter half the invoice in Company A, then exit invoice entry, change your company, and enter the other half of the invoice in Company B. If you are asking yourself if there is an easier way, well you’re in luck, because there is a much simpler approach.
While working with a homebuilder in Texas, who is in the middle of an exciting software implementation of IHMS, I was asked a stellar question: “What are the 5 best reports in IHMS?”. I immediately thought about how great of a question that was, but how hard it was to answer.