GO GREEN! ELIMINATE PAPER IMMEDIATELY, RIGHT OUT OF THE BOX
Green building management is the one area of "green" construction that pays off immediately. With the Document Library Management functions included throughout MARK SYSTEMS IHMS Home Builder Software, coupled with the paperless distribution of all construction and sales document with MARK SYSTEMS IHMS Home Builder Internet Portals, builders can convert to a virtually paperless office almost on day 1. The savings are immediate and substantial. And since Document Management is a standard part of the MARK SYSTEM IHMS Enterprise Software, each document is tied directly to the underlying data and can be viewed at the same time, on the same screen.

By including each document file directly into the IHMS Knowledge Base, MARK SYSTEMS homebuilder software delivers and unprecedented level of information directly to each authorized user instantely and transparently. Every process and every team member benefits, whether during vendor negotiations or payment processing, sales, construction or management review. Uses for IHMS Document Library Management are as varied as the construction process itself, including:

• Signed sales agreements sales agreements, addendums, and color & style selection sheets can be scanned and attached when a house is sold
• House progress photos for homebuyers
• Option budget spreadsheets
• Before/After photos for warranty service orders
• Associate a scanned invoice scanned invoice with its invoice number in Accounts Payable
• Maintain records of vendor information, such as liability insurance, auto insurance, Workman’s comp forms, Release of Lien, Federal ID, and sales tax exemption certificates.

ENTERPRISE-WIDE DOCUMENT ACCESS
Using MARK SYSTEMS IHME Document Library Management function has benefits across the entire enterprise. Moving team members out from under the tyranny of paper files by instantly and transparenty delivering the crucial information each one needs results in efficiencies that are simply unavailable with other software products. Improvements in communication occur in every part of the residential construction process, including:

• HOMEBUYERS and homeowners - When a homebuyer logs into the IHMS Internet ToolKit, they may see a Construction Status section on the main page. During the building process, this section may become populated with links to progress photos , which are taken by a construction superintendent. When warranty service is needed, a homeowner can attach a picture of the problem directly to the service request
• sales and design center personnel - The IHMS Sales Office/Design Center includes this functionality as well. Signed sales agreements, addendums, and Color/Style selection sheets can now be attached to a house when it is sold.
• field personnel and trade partners - Instant access to plans, specifications, contract detail andprice lists for trade partners means that subcontractors and suppliers always have the most up to date information available. Electrical markups, custom option plans and descriptions, and virtually any other electronic file attached to a house in progress can be accessed directly from that home's Job Start using MARK SYSTEMS' IHMS Internet Toolkit.
• accounting and purchasing - Insurance certificates, variance purchase orders, expense invoices, custom option drawings - any piece of information that was previously hidden in a file folder somewhere is not instantly available to those that need them regardless of physical location.

 

 

The Bottom Line: MARK SYSTEMS' IHMS Document Management software immediately lowers paper and storage costs, and improves efficiency in every department!

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American Management Enterprises, Inc.